Executive Assistant - Macquarie Capital, Infrastructure

Join Macquarie Group as an Executive Assistant in our Macquarie Capital, Infrastructure team and play a pivotal role in supporting high-level executives. This is a unique opportunity to work in a dynamic, fast-paced environment where your organizational skills will be put to the test. Based in Jakarta, you'll be part of a team that drives infrastructure projects across Indonesia, contributing to the nation's economic growth.

As an Executive Assistant, you'll be the backbone of our team, ensuring that critical projects run smoothly and deadlines are met. You'll have the chance to work with some of the most experienced professionals in the industry, gaining invaluable insights and expanding your skill set. This role is perfect for someone looking to take the next step in their career, with opportunities for growth and development within a leading global organization.

Macquarie Group is a renowned financial services provider with a strong presence in Indonesia. We are committed to fostering a diverse and inclusive workplace, where everyone has the opportunity to thrive. Join us and be part of our journey to shape the future of infrastructure in Indonesia.

📋 Tanggung Jawab Pekerjaan

• Provide high-level administrative support to senior executives, including scheduling and coordinating meetings, travel arrangements, and event planning.
• Manage and maintain executive calendars, ensuring all appointments are accurately recorded and communicated.
• Prepare and distribute meeting materials, including agendas, presentations, and follow-up documents.
• Assist in the preparation of reports and presentations for senior executives, ensuring accuracy and timeliness.
• Handle confidential and sensitive information with the utmost discretion and professionalism.
• Coordinate with external vendors and service providers to ensure the smooth operation of executive functions.
• Assist in the organization of executive retreats and off-site meetings, including logistics and travel arrangements.
• Maintain a high level of confidentiality and adhere to strict data protection protocols.

🎓 Kualifikasi & Syarat

• Bachelor's degree in Business Administration, Management, or a related field.
• Minimum of 5 years of experience in an executive assistant or administrative role, preferably in a financial services or infrastructure sector.
• Proficient in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Excellent communication and interpersonal skills, with the ability to work effectively with senior executives and other stakeholders.
• Fluency in English and Bahasa Indonesia is required.
• Experience with project management tools such as MS Project or similar software is a plus.
• Ability to handle confidential and sensitive information with discretion and professionalism.

🛠️ Keahlian

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